Terms & Conditions
Welcome to Odinn’s Legacy. These Terms & Conditions govern the use of our website, assistance programmes, fundraising activities, volunteer opportunities and related services. By using this website, you agree to comply with these terms.
Contents
Website Use
Animal Welfare Assistance Applications
Neutering Assistance Applications
Donations and Fundraising
Volunteer Applications
Privacy and Data Protection
Intellectual Property
Limitation of Liability
Changes to these Terms
Contact Information
Website Use
This website is provided for information, education, fundraising, volunteer recruitment and assistance application purposes. Users must not misuse the website, attempt to gain unauthorised access to systems or submit false, misleading or fraudulent information.
Animal Welfare Assistance Applications
Applications for animal welfare assistance are assessed on an individual basis. Submission of an application does not guarantee financial assistance, support, treatment funding or approval.
Odinn’s Legacy reserves the right to request supporting information, veterinary documentation or additional evidence before making a decision.
Neutering Assistance Applications
Neutering assistance is subject to eligibility criteria, available funding and programme requirements. Applicants may be required to contribute towards treatment costs where appropriate.
Applications may be placed on a waiting list when funding or programme capacity is limited.
Donations and Fundraising
Donations made to Odinn’s Legacy support our charitable aims and activities. Unless required by law, donations are generally non-refundable once processed.
Fundraising activities organised by supporters should be conducted responsibly and in accordance with all applicable laws and regulations.
Volunteer Applications
Submission of a volunteer application does not guarantee acceptance into a volunteer role. Opportunities may be subject to suitability, availability, safeguarding requirements and any necessary checks.
Volunteers are expected to act in a professional, respectful and responsible manner while representing Odinn’s Legacy.
Privacy and Data Protection
Odinn’s Legacy is committed to protecting and respecting your privacy. We process personal information in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We collect, store and process personal information only where it is necessary to provide our charitable services, administer applications, manage case records, process donations, manage outreach activities, coordinate volunteers, safeguard people and animals, maintain organisational records, comply with legal obligations and support the effective operation of Odinn’s Legacy.
Information we may collect includes, but is not limited to:
- Name, address, telephone number and email address.
- Information provided within assistance applications.
- Volunteer applications and volunteer records.
- Case management records and case notes.
- Animal welfare information and supporting documentation.
- Veterinary reports and related welfare records.
- Outreach, fundraising and partnership information.
- Correspondence, emails and communications.
- Uploaded documents, photographs and supporting evidence.
All information provided to Odinn’s Legacy will be treated confidentially and stored using appropriate technical and organisational security measures designed to protect personal data against unauthorised access, misuse, loss, destruction, alteration or disclosure.
Access to personal information is restricted to authorised personnel, authorised volunteers, contractors and service providers who require access in order to carry out their duties on behalf of Odinn’s Legacy.
To support our charitable activities, safeguarding obligations, operational requirements, audit obligations and legal responsibilities, personal information, applications, volunteer records, outreach records, case records, case notes, correspondence, supporting documentation and related records may be retained for a period of up to six (6) years following the closure of a case, service, application, volunteer relationship or other interaction with Odinn’s Legacy.
Certain information may be retained for longer where required by law, regulatory requirements, insurance requirements, safeguarding obligations, dispute resolution processes, fraud prevention measures or other legitimate organisational interests.
Odinn’s Legacy regularly reviews retained information to ensure that records remain necessary, proportionate and appropriate in accordance with applicable data protection requirements.
Under UK data protection legislation, individuals may have rights relating to their personal information, including the right to request access to information held about them, request the correction of inaccurate information, request restriction of processing in certain circumstances and raise concerns regarding how their information is processed.
If you would like to know what information Odinn’s Legacy holds about you, you may submit a written request by email. We may request proof of identity before disclosing personal information to ensure the security and confidentiality of records.
Requests relating to personal data, access requests, corrections or privacy enquiries should be sent to:
Email: admin@odinnslegacy.uk
If you believe your personal information has not been handled appropriately, you may also have the right to raise concerns with the Information Commissioner’s Office (ICO).
For more information on how information is collected, stored, protected and processed, please refer to our Privacy Policy and Cookie Policy.
Odinn’s Legacy is committed to protecting personal information and handling data responsibly. Information submitted through forms may be used to assess applications, provide services, communicate with applicants and comply with legal obligations.
Please refer to our Privacy Policy for additional information regarding the collection, storage and use of personal data.
Intellectual Property
All website content, including text, graphics, photographs, logos, designs and branding, remains the property of Odinn’s Legacy unless otherwise stated.
Content may not be copied, reproduced, modified or distributed without prior written permission.
Limitation of Liability
While we endeavour to ensure information on this website is accurate and up to date, Odinn’s Legacy makes no guarantees regarding completeness, accuracy or suitability for any particular purpose.
To the fullest extent permitted by law, Odinn’s Legacy shall not be liable for any loss, damage or inconvenience arising from the use of this website or reliance upon its contents.
Changes to these Terms
Odinn’s Legacy reserves the right to update or amend these Terms & Conditions at any time. Changes will become effective once published on this page.
Continued use of the website following publication of changes constitutes acceptance of the updated terms.
Contact Information
If you have any questions regarding these Terms & Conditions, please contact Odinn’s Legacy.
Email: admin@odinnslegacy.uk
Website: odinnslegacy.uk